Compare · Keka

A Keka alternative that puts HR and payroll on the same system as sales and accounts

Keka is an HR and payroll platform. Workdome covers HR and Indian statutory payroll too, and runs them in the same product as your CRM, finance, projects, recruiting and learning: one tenant, one employee directory and one permission model. If the reason you are looking is the number of systems around your HR tool, this page is for you.

Request a demo How the move works

Fit

Who should switch, and who shouldn't

Changing payroll systems is a real project. Here is an honest view of when it pays off.

Workdome is likely a good fit if

Your HR tool sits beside a separate CRM and accounting package. In Workdome a candidate becomes an employee becomes a payslip, and the customer in Finance is the organisation in CRM, without re-keying.
You want one place for Indian statutory payroll and GST. PF, ESI, professional tax and salary TDS are in payroll; GST, vendor TDS and e-invoicing are in Finance.
Your team works in Microsoft Teams. Apply for and approve leave, check a balance, log a standup or raise a service request as a Teams command.
Access to personal data needs to be provable. Permissions are scoped per role and per record, and a PII access log records who opened which personal record.

Stay where you are if

You only need HR and payroll, and they work for you. Workdome's case rests on running more of the company in one system. If HR is the whole job, a move buys you little.
Your staff need a phone app to install. Workdome runs in the browser and inside Microsoft Teams; there is no separate mobile app.
You expect the software to file returns for you. Workdome prepares the PF ECR file, the ESIC contribution file and the Form 16 and 24Q data; you review, upload and file.
Your people sign in with Google accounts. Single sign-on is Microsoft only today.

What Workdome does

The HR and payroll work, and what comes with it

The jobs an HR and payroll system does, as Workdome does them, and the modules that sit on the same records.

HR and payroll

Core HR: Employee records, departments, the org chart, documents, assets and service requests. HR module.
Leave and attendance: Leave types with accruals, a holiday calendar, check-in and check-out, shifts and rostering.
Payroll: Salary components and structures, payroll runs, loans and advances, payslips and employees' own tax declarations and proofs.
Statutory: PF with the ECR 2.0 file, ESI with the ESIC template, state professional tax, salary TDS under both regimes, Form 16 Part B and 24Q annexures.
Performance and exits: Goals, reviews and 1-on-1s; resignation, offboarding and the full and final settlement with gratuity worked out.

On the same records

CRM: Leads, contacts, organisations and deals, with scoring, assignment rules, territories and win/loss. CRM module.
Finance: Invoices, bills and banking on a double-entry ledger, GST by place of supply and GSTR-1 and 3B JSON. Finance module.
Recruiting: Jobs, a career page, interviews and scorecards, ending in an employee record. Recruiting module.
Projects and learning: Task boards, milestones and timesheets; courses, certificates and compliance reporting. Projects, Learning.
Assistant: Answers from live records and your HR handbook, in the web app and in Teams, scoped to the person asking. Assistant.

Try the statutory rules yourself in the free PF, ESI, professional tax, income tax and gratuity calculators, built from the same code as the payroll.

Migration

How the move from Keka works

There is no direct Keka connector. The move runs on spreadsheet exports from your current system, each loaded through an import screen in Workdome that reports every row it could not take, and why.

1. Employees

Load the employee master from CSV or Excel, bank details included. Each row is checked on its own, so one bad row does not stop the rest.

2. Statutory details

Load PF and UAN numbers, ESI numbers and PAN from a spreadsheet. Any column Workdome has no place for is listed back to you rather than dropped silently.

3. Leave and holidays

Load leave balances, either one row per employee and leave type or a report with one column per leave type, then the holiday list. The holiday import can be re-run without creating duplicates.

4. Salary structures

Set up your salary components and structures in Workdome. This is the step done by hand, and the one worth checking line by line against last month's payslips.

5. Year-to-date payroll

Switching mid-year? Load the year-to-date earnings and the tax declarations from a spreadsheet. Workdome suggests which column is which, you confirm on a preview, and TDS for the rest of the year is worked out on the full year's earnings.

6. One payroll in parallel

Run one month's payroll in both systems and compare payslip by payslip before you switch the old one off. Assets can be loaded from a spreadsheet at any point.

See your own payroll in Workdome

A demo runs on a tenant of your own, so you can load a sample of your employees and look at a payslip before deciding anything.

Request a demo Other comparisons